Tips for Report Writing

Want to make your report stand out?

Follow the following 7 tips to write a great report

Summary of the report

The executive summary is that part of the report, which the reader will read first before reading the report. This is the last section of the report. This part consists of the overview of the written report. Try to learn how to write an outstanding report, because this will make you stand out performer. Your report should be very clear and precise with the clear introduction, body text, and the conclusion. This article is composed of seven tips which will help you in writing a good report, and to make you stand out from the crowd. These tips will remove the mystery from the report-writing process. Read this article and get ready to write an outstanding report.

Initiation

Many people think that writing a report is as difficult as public speaking. The only way to get over the fear is to just dive in and start writing the report. Then repeat it again and again, because by doing this you will be able to write the best report you ever think about and can be leap out from your compeers. Report writing will be started by introducing the reader to the topic, then heading towards the main body part of the report and finally, with the conclusions and the testimonials, and then the last part which is called as an executive summary which briefly describes the report summary.

Define your title (clear and descriptive)

Let’s get down – the three main parts of the report

·         Introduction (let the reader know about what you are going to tell them)

·         The body of your report (describe it in descriptive manner what are you telling the reader)

·         Conclusion (conclude the report by telling what you had told them)

Seven tips for making an outstanding report

1.      Purpose of your report

2.      Write the report for your readers

3.      Research – Compose – Resume

4.      Cover your topic

5.      Flow in a logical manner

6.      Visual aspect matters

7.      Re-examine and make revisions

a.      Purpose of your report

The first and most important thing before doing anything else is to define your purpose of writing the report. Is the report written for informing or persuading? Is it for future projection or for past reviewing? If this report is assigned to you then discuss it with the person who assigned you. Do not proceed further, until you fully understand the purpose of the report.

b.      Write the report for your readers

This is also related to the first tip. Before writing the report you should know that to whom you are writing the report. You should have knowledge about your readers that who they are, whether they are experienced or inexperienced, insiders or outsiders. Do not use words that are not suitable for the report or for your readers like jargon. Throughout the report, just keep your reader in your mind. If it is helpful, then provide the supplementary information at the end of the report.

c.       Research – Compose – Resume

Now, when you are in the state that you know what you are writing, to whom you are addressing, so you can now gather all the related information and then start writing your report. After accomplishing the report with the right and ordered manner, now you can sum up your report with the executive summary which defines the report in a summarised manner. Though this summary is likely to be written in the last, but it is the first thing that a reader will read.

d.      Cover your topic

Write your report long enough to carry out its intention, but it should not involve a single word that does not relate to the report. Bring out questions, objection and provides the responses. Don’t try to fill the report with unnecessary words or points.

e.       Flow in a logical manner

It is important to write the report in an ordered manner, though it sounds silly, but most of the people forget to follow the rule of writing the report orderly with the introduction, the main body and then the conclusion.

f.        Visual aspect matters

The report should be visually able to attract the interest of the reader.  Your report should be more attracted that it forces a reader to read it. It should be clear enough that the reader can understand what you are saying just by scanning it. Be creative; provide charts, tables or other illustration techniques for the presentation of the information. Draw some points boldly, but make sure that this act does not interfere with the message.

g.      Re-examine and make revisions

Once the report is completed, you can now come up to the point where you can revise and review your report with great attention. Keep it back, and then read it again at least after a night because fresh mind and eyes can find errors more easily than the one which is depleted of strength. Also, you can approach others to review and give feedback about the report.

Is it daunting? Writing a report is very easy if you just follow its steps orderly, it’s a simple writing with a logical process. The above given tips will surely help you out in making your report good and outstanding.